Are you in the planning stages for your next corporate party or event?
Planning a big event can be a stressful but exciting undertaking for you. One of the ways to make the process more fun is to begin by having a vision for your event long before the big day arrives.
This means spending time considering what is important to you and your employees and how you can make it stand out from events of the past.
Read on to learn about the best tips to make your next corporate party one that your guests will never forget!
Set a Budget
Before you create a guest list or pick a venue, you must have a realistic sense of what you can afford. The budget will help you narrow down your options – from the kind of food and beverages you serve to the venue where the event is held.
How much will your party cost? The answer is ‘it depends’ on a lot of things. For example, the average corporate holiday party costs $75 per attendee, but your party may cost less or be more expensive.
Create a Guest List
One of the most challenging parts of planning any event can be creating the guest list.
If you’re planning a corporate party or event, you should consider the size of your office or department. Will you be inviting spouses or significant others along with your employees? Are there any clients that will also be part of the event?
By considering these things as you prepare your guest list, you will have a more realistic sense of the headcount for your event.
Find a Venue
Depending on the area where you work, finding a good venue can be a challenge.
Your venue choice will be a combination of your budget and the size of your guest list. For example, if you are having a larger event with 100 or more people, you may find that your options are a lot more limited than if you had a smaller group.
Besides being a product of your budget and guest list, your venue choice should also be picked based on the atmosphere you want for your event.
Do you want a modern setting for your party or something that’s a bit more traditional?
The corporate event entertainment you pick should complement the decor and ambiance in your venue!
Advertise Your Event
Once you have your venue and guest list chosen, it is time to begin advertising your event.
You should ensure you spread the word on the event early enough so that it builds excitement for your guests. Some of the ways you can do this are by advertising for it in a creative way.
Your advertising efforts should go further than just making an announcement about the event at an office meeting or sending out an email blast to others. The way you advertise will send an important message to your guests about the kind of event to expect.
A fun and unique way to advertise your event is to reveal new details about it one at a time. For example, if you plan to have entertainment like a live band or games, you can announce these on different days or months leading up to the event.
This will help you keep people interested in the event and talking about it to one another before it begins!
Choose the Menu
The menu for your event should be one that accommodates your guests as much as possible.
One of the most important things to remember is that your guests will have a wide range of health or dietary restrictions. You probably won’t be able to satisfy every guest, but it is good to get a sense of what your guests want (or need) given their health status.
Depending on the size of your event, it may be most efficient to serve your guests at a buffet. This gives them an opportunity to choose what they would like, while also having control over their portion size.
It’s crucial that regardless of what you serve and how you serve it, that you have enough food to satisfy your guests’ appetite.
Stay on Schedule
Arguably the most important aspect of party planning is creating a realistic schedule of events.
Your event schedule is crucial to keeping things moving on the big day and maintaining the energy level in your venue.
When you are putting your schedule on paper, you should consider the natural flow of your event. Would you like there to be a cocktail hour when your guests first arrive? Will there be any keynote speakers or a welcome address? Are you going to have any games or entertainment? How long have you reserved the venue on the day of your event?
The answers to those questions will help you determine how you should allot your time.
Planning a Corporate Party
Planning a corporate party can be a daunting task at first glance because there are a lot of moving parts to keep track of before the big day comes to life.
Your event should be a time for employees in your company to gather and enjoy time together away from the office. You will make your event more memorable by creating a theme that resonates with your guests in a unique way.